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Office Administrator

Date: May 15, 2019

Location: London, LND, GB

Company: Hatch

Requisition ID: 19964 

Job Category: Administration/Support 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Office Administrator – (London)

A fantastic opportunity is available for an Administrator to join a professional services company in London

You will be providing administration support across Hatch’s Shared Services Group, to include facilities, print, post and reception and take responsibility for core office common duties to assist in the smooth running of our office. We are looking for someone with a positive personality as you will often act as the first point of contact to our clients and visitors.

The Role:

  • To manage correspondence by responding to emails and sorting mail
  • To ensure that all meeting rooms are tidy, safe and welcoming
  • To arrange meetings by scheduling appropriate meeting times, booking rooms and planning refreshments
  • To assist in planning and arranging events including organising catering for working lunches
  • To assist with reception duties, provide cover and meet and greet clients and visitors
  • Responsibility for ordering/managing stationery and office equipment
  • Co-ordinate with relevant parties to arrange travel
  • Undertake general administration including preparation of invoicing/expense reporting
  • Provide technical assistance with business proposals/presentations
  • Draft, format, scan and print relevant documentation as required
  • Maintain accurate records for employee holiday requests
  • Manage outgoing post and process DHL courier shipments
  • Photocopies and files appropriate documents as needed
  • Attends workshops when requested
  • Assist with website functions and social media profiles
  • Undertake other facilities duties as required to include health and safety, DSE, first aid, security and fire arrangements
  • Arrange IT equipment for new starters, program access cards and order business cards
  • Assist with queries on issues with printers/IT equipment and arrange for appropriate engineers
  • To create and issue welcome packs for new employees

Key attributes of the successful candidate:

  • Excellent communications skills with great attention to detail, and a can-do attitude
  • An ability to work in a multi-disciplinary and integrated team environment.
  • An ability to be flexible and motivated to be able to prioritise and multi task
  • Excellent numerate and written communication skills
  • Working knowledge of IT systems and technical skills to assist with proposals and presentations
  • Project Management capabilities
  • Strong team player with collaboration skills
  • Ability to work without supervision with excellent time management skills
  • High level of IT literacy – MS Office, Outlook, Word, Excel, PowerPoint, Internet
  • Ability to handle confidential information

The above accountabilities are not exhaustive of your duties and may change over time as the business expands. Gradual changes may occur and result in the substitution of one role for another. When substantial changes occur, the post holder will be consulted.

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunities employer that considers employment of applicants without regard to any discrimination on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation.

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


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