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Administration Coordinator - Montreal

Date: Mar 18, 2019

Location: Montreal, QC, CA

Company: Hatch

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

 

We are actively seeking to hire a Project support/administration Coordinator to join our Montreal, QC office. Under the supervision of the Project Support Coordinator Lead, the candidate will perform secretarial, receptionist and administrative duties to ensure the smooth functioning of the office and project.


Responsibilities:

  • Assist Project Managers with administrative duties and proposal/project support as requested and maintain appropriate interpersonal relationships with employees, peers and clients;
  • Prepare and edit correspondence, communications, presentations and other documents;  
  • Liaise with internal staff at all levels;
  • Perform a wide range of diversified administrative functions including but not limited to answering the phone, photocopying, mail, couriers, filing and word processing;
  • Demonstrate a high level of expertise in Microsoft office and act as a resource to the office;
  • Assist members of the office in the development of forms and data display;
  • Drafting, proofreading and formatting correspondence, reports, presentations, proposals and other materials as assigned; 
  • Conserve staff time by reading, researching, and routing correspondence; drafting letters and documents; collecting information; initiating telecommunications; 
  • Process accounts payable invoices;
  • Accounts receivable tracking/updating as well as logging payment receipts;
  • Time and expense entry for on-site personnel and approving of time;
  • Travel arrangements.

 

Qualifications:

  • College training or equivalent experience;
  • 2 to 5 years of administrative experience in a professional work environment;
  • Bilingual required French/English
  • Intermediate to advanced computer skills, including MS Office;
  • Excellent coordination and planning skills;
  • Excellent verbal and written communication skills;
  • Self-motivation, initiative and the ability to work effectively with all organizational levels;
  • Quick learner;
  • Well organized with good interpersonal skills;
  • Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
  • Can easily prioritize tasks, adapt to change, and work very well under pressure.

 

While we thank all respondents, only those selected for an interview will be contacted. Hatch Ltd values diversity and is an equal opportunity employer.

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


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