Office Coordinator

Requisition ID: 102093 

Job Category: Administration/Support 

Location: Al Jubail, Eastern Province, Saudi Arabia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you. 

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

The Office and Facilities Coordinator will serve as the primary office support and coordination resource for the Jubail office and will be responsible for the day-to-day administration and operational support necessary to ensure the efficient functioning of the workplace.

Key Responsibilities

• Act as the first point of contact for employees, visitors, guests, vendors, and service providers entering the office.
• Manage reception activities, visitor registration, and general front-office administration.
• Issue, track, and administer office access cards, keys, and related access-control records as required.
• Coordinate office access requests, parking, office allocation, and onboarding requirements for new personnel.
• Maintain adequate levels of office supplies, stationery, pantry items, and other workplace consumables.
• Coordinate the procurement and replenishment of approved office supplies, consumables, and operational requirements.
• Support employees with routine purchasing requests and coordination of goods and services required for office operations.
• Liaise with the landlord, building management, and service providers regarding maintenance concerns, access matters, utility issues, and other operational requirements.
• Monitor office facilities and proactively identify issues affecting workplace functionality, employee productivity, health and safety, or general office operations.
• Escalate maintenance, operational, landlord, utility, security, or workplace issues to the appropriate Hatch and Maaden representatives in a timely manner.
• Coordinate routine vendor visits, maintenance activities, deliveries, and service appointments.
• Maintain records relating to office operations, vendor services, access cards, office inventory, and workplace support activities.
• Assist with administrative reporting, invoice support, and other office management activities as required.
• Support the implementation of office procedures and good housekeeping practices to ensure a safe, professional, and productive working environment.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.