Executive Assistant

Requisition ID: 93980 

Job Category: Administration/Support 

Location: Brisbane, Queensland, Australia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Based full-time in our Head Office in Brisbane, this position will suit an experienced Executive Assistant who is a self-starter, enjoys accountability and can work both autonomously and within a team environment.  The role has a primary focus on providing executive support to senior executives in our Brisbane office. 

 The Brisbane office is filled with a diverse range of friendly and inclusive professionals who work collaboratively to achieve successful outcomes for our clients and the organization. You will contribute to our positive culture through being proactive and professional, whilst maintaining a friendly disposition. 

The work will be both diverse and interesting, as you will be involved in all aspects of our business and viewed as a key resource in ensuring we are set up for continued success.  

To be successful in this role, the ideal candidate will offer: 

• Previous Executive Assistant experience.  

• Exceptional organisational skills in managing complex schedules, diary management, coordination and booking travel. 

• Advanced knowledge of Microsoft Office Package and typing skills. 

• Previous experience working in an engineering or construction firm and/or global consulting company will be advantageous. 

• Unrestricted working rights in Australia (permanent residency or citizenship). 

Key responsibilities include: 

• Providing effective, efficient and professional administrative support to the Australia-Asia leadership team. 

• Managing agendas, schedules and travel for management.  

• Acting as a central-point of contact for Management and Staff and developing strong relationships with all levels within the organization, maintaining strictest confidentiality at all times.  

• Assisting with coordination of Senior Executive and Board Member visits to Brisbane from our Headquarters in Canada. 

• Reconciling expense claims, credit card statements, purchase orders and accounts payable for the Regional Managing Director and regional leadership team. 

• Planning and coordinating Client and Staff functions in a highly organised fashion, within assigned timeframes and budgets, as required. 

• Compiling monthly reports through engagement with others and preparing these for Board quality submissions. 

• Liaising and assisting other EAs in the region, as required, to ensure even workload distribution.  

• From time to time, assist project teams with project services duties. 

If this position sounds like you, don’t delay in applying. Applications will be reviewed as they are submitted.  

Please note, unsolicited resumes from recruitment agencies will not be accepted for this position. 

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Employee benefits include Salary Continuance Insurance, Paid Parental Leave Policy, Floating Public Holidays and Discretionary Additional Compensation Plan. 
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.

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