Accounts Payable Analyst

Requisition ID: 95425 

Job Category: Finance 

Location: Gurugram, Haryana, India 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

Job Description

Process vendor invoices or employee expense claims or contractor payments on a timely basis; dealing high volumes, assure completeness of documentation and approvals, audit and verify, dealing with foreign exchange, communicate with staff members as required to resolve problems, and perform data entry in the Read Soft and SAP system.

Respond to queries, referring more complex controversial issues to Accounts Payable Supervisor.

Prepare adjusting journal entries, with other general administrative duties and special projects as required.

Experience: 4+ years Accounts payables; and SAP and Concur experience

Skills and Abilities:

• Able to breakdown complex issues and problems into manageable components
• Perform in a high volume environment
• Excellent written and oral communication skills
• Outgoing, friendly personality
• Working knowledge of SAP and Excel
• Personal and/or Professional Characteristics:
• Motivated to succeed/punctual
• Takes personal pride in his or her work, customer first attitude, intuitive and creative desire to learn
• Responsible and accountable for expected results
• Attention to detail, strong communication and organizational skills as well as confidentiality and integrity with the ability to meet tight deadlines.

Responsibilities:

Vendor Invoices & Employee Expenses & Contractor Payment:

• New vendors must provide banking details and e-mail address for payment
• Workflow documents to business with proper balances and clear images
• Follow up on NOTES included from the business and action on a timely basis
• Dealing with REJECTED documents
• Ensure contractors are being handled correctly, only contractor invoices for expenses go through AP automation and are approved electronically
• Communicate with the business to resolve open items greater than 20 days (from Scan date)
• Assist the business with coding in Work Cycle
• Minimize the usage of pre-approved documents (VP)
• Use upload files when vendor invoices have multiple line items
• Review coding and text, amend text to ensure it gives a good description of the expenditure, do not include the description of the GL account, for example for conferences, include the name of the conference attended, do not include the word conference, fee or registration, this is already determined by GL account, this example applies to all SAP entries
• Reviewing coding, text and referencing SAP approval tables prior to posting in SAP especially for employee expense claims, as the SAP approval tables are not automatically referenced
• Process Payment Requests (PR), ensure PRs are properly coded, have supporting back-up, and approved. Usually these are rush in nature and need same day processing.
• Processing Adjusting Journals ensure journals are completed on proper template by the business, have an approval and are posted prior to month-end. Keep a binder of all journals processed for future audits.
• Reconcile timesheets to payroll costing report.
• Ensure timely communication with brokers in terms of providing timesheets in order for brokers to issue invoices.
• Timely and accurate processing of contractor expense claims.
• Adherence to local tax laws and labor regulations (withholding payroll tax for independent contractors)
• Verify and accurately calculate rate adjustments.
• Verify contractor upliftments and allowances before processing payment.
• Understanding the timesheet system in order to reconcile discrepancies and resolve queries promptly.
• Accurate and timely payment of broker invoices.
• Liaise with HR in terms of contractor agreements, rates and terms.
• Be pro-active when there are contractor increases to ensure that new rates are accurate in the system and communicated to the brokers to correctly reflect on their invoices. Liaise with the Canada finance SAP team to ensure time is only posted after the rate adjustments have been applied and verified.

• Ability to prepare reports for HR if needed.
• Assist with audits.

Post Invoices

• Process employee expenses on timely manner in Concur and address posting failed cases diligently.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.