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Executive Assistant

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Date: Jun 21, 2022

Location: Houston, TX, US

Company: Hatch

Requisition ID: 63662 

Job Category: Administration/Support 

Location: Houston, TX, United States 


With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.


Our Environmental Services Group (ESG) provides our clients with expertise in climate change, environmental assessment & management, noise & vibration, social impact management, sustainable development design, and water resources. With your help, we can build extraordinary things that co-exist, and benefit local communities and habitats.



Hatch is seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly Hatch Leadership and will be responsible for performing various administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.


Duties and Responsibilities


  • Manages and prioritize executive calendars
  • Comfortable performing clerical duties: preparing reports and presentations, taking memos, maintaining digital files, preparing meeting communications and organizing documents
  • Preparation of executive expense claims and reconciliation of Amex bills
  • Pre-screen of incoming expense claims and invoices requiring executive approval
  • Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as needed
  • Plans/organizes and implements events such as sector meetings, business luncheons, or client dinners
  • Assist in preparation of materials for Board of Director meetings
  • Uphold a strict level of confidentiality
  • Coordination of executive communication: answering phone inquiries, and directing calls; responding to emails; and interfacing with clients


Skills and Qualifications


  • Bachelor’s degree in business administration or related field preferred
  • Three (3) to five (5) years’ prior experience in senior-level administration
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
  • Excellent written and verbal communication skills
  • Comfortable in a fast-paced environment and able to concentrate on multiple problems/tasks at once; able to organize and manage large amounts of files, tasks, schedules and information
  • Excellent time management and prioritization skills
  • Exceptional interpersonal skills; friendly and professional demeanor
  • Demonstrates flexibility
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas


Why join us?

What we offer you?


  • Flexible work environment
  • Long term career development
  • Think globally, work locally


We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

Nearest Major Market: Houston

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