Expediting Lead

Requisition ID: 96954 

Job Category: Procurement 

Location: Katowice, Slaskie, Poland 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

At Hatch, we are driven by a shared commitment to creating positive change and building a better world. We believe in innovative ideas executed with excellence and safety at the forefront.  We foster a collaborative culture where every team member contributes through leadership and entrepreneurial spirit. We value creativity, teamwork, and collective success, and we welcome fresh perspectives and new ideas.

You will report to a responsive and engaged leader who values each team member and prioritizes career development and well-being. Expect open communication, support, and guidance as you grow in your role.

Our offices are designed to promote collaboration and teamwork. Hatch recognizes the importance of social connection and regularly organizes activities to strengthen team cohesion. We offer a healthy, fulfilling work environment that supports your professional development.

Role: 

As the Expediting Lead, you will ensure materials and equipment flow smoothly to meet project deadlines and budget targets. You’ll lead the expediting team—planning, staffing, and developing talent—while managing budgets and workload distribution.

Your primary focus will be anticipating and resolving issues before they impact schedules or costs. This means working closely with vendors, engineering teams, and project stakeholders to guarantee timely delivery of equipment and documentation.

You’ll oversee all post-award activities, from release and shipment to final delivery, ensuring compliance with purchase order terms. Partnering with logistics, you’ll make sure everything arrives on time and meets project requirements.

Success in this role requires strong coordination and planning skills, deep knowledge of manufacturing and materials processes, and the ability to mitigate risks proactively. Your leadership will drive performance and keep projects on track.

What will you do:

• Lead and coordinate all expediting activities under the guidance of the Procurement and Materials Managers.
• Develop and implement the Expediting Execution Plan and Control Plan, including budget and expediting levels.
• Assign tasks to Expeditors and Documentation Expeditors, ensuring smooth purchase order administration across all disciplines.
• Monitor vendor engineering and manufacturing schedules, proactively addressing potential delays.
• Track and report project status through Hatch’s core system, providing accurate weekly updates.
• Expedite equipment, materials, and documentation in line with project requirements and timelines.
• Ensure accurate reporting data and timely release of all documentation per the Project Execution Plan (PEP).
• Coordinate packing lists, delivery documentation, and export requirements.
• Collaborate with vendors, internal teams, and clients to resolve expediting issues and maintain schedules.
• Work closely with Vendor Quality Surveillance and logistics to ensure inspections, compliance, and on-time delivery.
• Oversee purchase order close-out and supplier performance evaluations.

What you bring: 

• Relevant technical qualification or trade qualification in relevant discipline
• Relevant 10-15+ years’ experience as an Expediting Lead with a proven track record
• High degree of technical aptitude and familiarity with various materials, fabrication processes and supply items
• Ability to attain quality, cost and schedule objectives and strong deliverable focus
• Possesses a minimum of 2,000 hours of shop expediting experience, significant experience in project expediting or other procurement related function
• Thorough understanding of traffic and logistics and supplier quality processes
• Working knowledge of SmartPlant system (or similar) is advantageous.
• Excellent understanding of project execution, especially materials management, scheduling, procurement, contracting, pre-operational verification, commissioning methodologies and risk assessment
• Excellent communication, negotiation and interpersonal skills
• Knowledge of ISO 9000 and ISO 19011
• Know and comply with all regulations and legislative requirements

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.