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Executive Assistant

Date: Jun 11, 2019

Location: Mississauga, ON, CA

Company: Hatch

Requisition ID: 21387 

Job Category: Administration/Support 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Executive Assistant Job Summary

Hatch is seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with Business Leadership team and will be responsible for performing various administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Executive Assistant Duties and Responsibilities

  • Manages and prioritize executive calendars
  • Comfortable performing clerical duties: preparing reports and presentations, taking memos, maintaining digital files, preparing meeting communications and organizing documents.
  • Preparation of executive expense claims and reconciliation of Amex bills
  • Pre-screen of incoming expense claims and invoices requiring executive approval
  • Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as sector meetings, business luncheons, or client dinners
  • Assist in preparation of materials for Board of Director meetings,
  • Assist in preparation of materials for Board of Director meetings, proposals and business forecasting
  • Uphold a strict level of confidentiality
  • Coordination of executive communication: answering phone inquiries, and directing calls; responding to emails; and interfacing with clients
  • Coordination with other Executive Assistants globally

Executive Assistant Skills and Qualifications

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
  • Excellent written and verbal communication skills
  • Comfortable in a fast-paced environment and able to concentrate on multiple problems/tasks at once; able to organize and manage large amounts of files, tasks, schedules and information
  • Excellent time management and prioritization skills
  • Exceptional interpersonal skills; friendly and professional demeanor
  • Demonstrates flexibility
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Bachelor’s degree in business administration or related field preferred
  • Three to five years’ prior experience in senior-level administration
  • IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


Job Segment: Administrative Assistant, Secretary, Claims, Clerical, Executive Assistant, Administrative, Insurance

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