Project Support Coordinator / Administrator

Requisition ID: 98450 

Job Category: Administration/Support 

Location: Mississauga, ON, Canada 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Reporting to the Document Manager, the Project Support Coordinator is a document formatting specialist, responsible for assisting project teams in preparing and developing document deliverables, in accordance with quality standards and to meet the project schedule. The successful candidate will have expert MS Office skills and, ideally, previous experience in a similar role. This role is based in Hamilton, Ontario.
 

Responsibilities:

•    Updating and maintaining files and accurate metadata in the electronic document management system (EDMS).
•    Formatting and quality checking project documentation using MS Word, Excel and other Office products.
•    Coordinating preparation of complex documents with multiple owners when required. 
•    Converting documents to PDF and compiling multi-part documents.
•    Delivering consistent quality documents in accordance with project and client standards.
•    Educating and supporting project teams members in applying and understanding processes and standards.                
•    Other administrative duties as required.

Requirements:

•    Experience in a similar role, ideally in an engineering environment.
•    Must be detail-oriented with an eye for quality and ability to enforce it.
•    Advanced level in Microsoft Office Applications and PDF programs.

•    Experience working in an EDMS and/or SharePoint.
•    Excellent written and oral communication skills, including ability to receive and convey instructions and communicate at all levels within the organization.
•    Is resourceful and confident, able to own and complete tasks with minimal supervision.
•    Demonstrated ability to learn software tools and support others.
•    Solid knowledge of document management systems, processes and procedures.
•    Can adapt to changes and multi-task, able to identify and solve problems or ask for help.

Base salary range: $46,000 - $70,000

At Hatch, we are committed to fair and equitable compensation practices. In accordance with legislated pay transparency requirements, the expected salary range for this position is based on current market data and aligned with internal pay structures to ensure consistency and fairness.

Your individual compensation within this range will depend on factors such as skills, experience, qualifications and location. In addition to base pay, our total rewards package may include performance-based incentives, comprehensive benefits, and other programs designed to support your well-being and growth.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.