Proposal Support Coordinator, Infrastructure

Requisition ID: 94490 

Job Category: Administration/Support 

Location: Mississauga, ON, Canada 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

As a Proposal Support Coordinator (PSC) in the Infrastructure sector, you will play a crucial role in the creation and completion of proposals. Your responsibilities will include planning, editing, designing, and finalizing these documents. You will work closely with proposal teams to meet all deadlines. Additionally, you will often manage multiple proposals simultaneously, ensuring each one is completed to the highest standard. 

Key responsibilities: 

• Coordinate the production and creation of marketing materials and proposals, utilizing highly developed organization, interpersonal and team building skills. 

• Prepare the detailed proposal outline based on the requirements and criteria for evaluation. 

• Perform ongoing maintenance of proposal template libraries, including updates of business development literature (i.e., project description sheets, project listings, CVs, etc.). 

• Maintain proposal development schedules (i.e., kick-off meeting, production meetings, proposal deadline, etc.). 

• Review all proposals for errors, grammar, punctuation, etc. 

• Create template documents as well as entry and editing of boilerplate language and the integration of this boilerplate into draft documents (includes review, formatting and proofing). 

• Ensure quality assurance and control of all documentation. 

• Research archives of past projects and proposals for similar scopes to exemplify experience requirements, 

• Print and assemble bids and proposals and coordinate the delivery process for bids and proposals via courier. 

• Assist with other proposal/project administrative tasks as required. 

Qualifications: 

• Diploma or Degree in Business, Communications, Marketing, or a related field. 

• Advanced skills in MS Outlook, MS Word, and Excel. 

• Adobe Creative Suite software and SharePoint knowledge are assets. 

• Excellent oral and written communication abilities. 

• Capable of adapting to changes, multitasking, organizing, and prioritizing tasks effectively. 

• Strong organizational skills and high attention to detail. 

• Working knowledge of the engineering consulting industry is highly desired. 

• Ability to work independently with minimal supervision. 

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.