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Assitant(e) exécutif junior - Montréal

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Date: Jun 16, 2022

Location: QC, CA

Company: Hatch

Requisition ID: 71232 

Job Category: Administration/Support 

Location: Montreal, QC, Canada 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

 

Our Project Delivery Group (PDG) helps clients with world-class project delivery from studies to building assets, operating the assets, and developing efficiencies through our people, methodologies, governance, and systems. Our engineering and project management and construction disciplines ensure safe, efficient, and sustainable delivery of projects globally across the metals and mining, infrastructure, and energy sectors.

 

 

We are actively seeking to hire a Junior Executive Assistant to join our Montreal office. Under the supervision of the Lead Administrative assistant, the individual will perform secretarial, receptionist and administrative duties to ensure the smooth functioning of the office.

 

 

Responsibilities:

  • Assist Project Managers with administrative duties and proposal/project support as requested and maintain appropriate interpersonal relationships with employees, peers and clients;
  • Prepare and edit correspondence, communications, presentations and other documents;  
  • Liaise with internal staff at all levels;
  • Perform a wide range of diversified administrative functions including but not limited to answering the phone, photocopying, mail, couriers, filing and word processing;
  • Demonstrate a high level of expertise in Microsoft office and act as a resource to the office;
  • Assist members of the office in the development of forms and data display;
  • Drafting, proofreading and formatting correspondence, reports, presentations, proposals and other materials as assigned;  
  • Conserve staff time by reading, researching, and routing correspondence; drafting letters and documents; collecting information; initiating telecommunications;  
  • Process accounts payable invoices;
  • Accounts receivable tracking/updating as well as logging payment receipts;
  • Time and expense entry for on-site personnel and approving of time;
  • Travel arrangements.

 

Qualifications:

  • College training or equivalent experience;
  • 1-3 years of administrative experience in a professional work environment;
  • Intermediate to advanced computer skills, including MS Office
  • Excellent coordination and planning skills;
  • Excellent verbal and written communication skills;
  • Bilingual – French and English
  • Self-motivation, initiative and the ability to work effectively with all organizational levels;
  • Quick learner;
  • Well organized with good interpersonal skills;
  • Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
  • Can easily prioritize tasks, adapt to change, and work very well under pressure.

 

Why join us?



What we offer you?

 

  • Flexible work environment
  • Long term career development
  • Think globally, work locally

 


We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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