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Bid & Proposal Specialist

Date: Aug 13, 2019

Location: Montreal, QC, CA

Company: Hatch

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

We are currently seeking a for a Bid and Proposal Specialist. Reports to the Commercial Manager Eastern North America you will be responsible for proposal/document development, formatting and organization for all Business Units.



  • Generates and selects graphics (photos/pictures, organizational charts, diagrams, cover pages and fly sheets, etc.).
  • Ensures that document design and formatting are compliant with Hatch’s visual identity and writing standards.
  • Ensures Hatch marketing material for proposals respect Hatch’s high-quality standards (CVs, project sheets, statement of qualifications, etc.).
  • Integrates pursuit manager and subject matter expert contributions into master proposal document, but does not generate content.
  • Reviews proposal content, texts and overall quality (content clarity, grammar, spelling, formatting, uniformity, etc.).
  • Supports the team and pursuit manager to ensure compliance with Request for Proposals instructions and deadlines. 
  • Supports activities related to the assembly, production and delivery of a proposal on time, in the format specified.
  • Organizes and manages the proposal directory in Hatch systems and SharePoint.
  • Proactively identifies re-usable material and shares across the teams.
  • Ensures that materials are appropriately stored and archived on Hatch’s systems for easy access.



  • Post-secondary education in Business, Communications, Marketing or equivalent experience.
  • Minimum three (3) years experience working on proposals.
  • Expert working knowledge of MS Office tools, including Word, Excel, PowerPoint. Knowledge of Microsoft Visio and SharePoint an asset.
  • Working knowledge of Adobe Creative suite, including InDesign and Photoshop.
  • Working knowledge of CRM and SAP tools an asset.
  • Excellent oral and written communication skills and grammar in both French and English (must be perfectly bilingual).
  • Proven ability to work well under pressure and handle multiple tasks successfully.
  • Ability to prioritize work based on changing priorities and deadlines.

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 

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