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Executive Assistant - Montreal

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Date: Jan 28, 2023

Location: Montreal, QC, CA

Company: Hatch

Requisition ID: 80736 

Job Category: Administration/Support 

Location: Montreal, QC, Canada 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

We are actively seeking to hire a Intermediate Executive Assistant to join our Montreal office. The individual will report to the executives, and preform secretarial, receptionist and administrative duties to ensure the smooth functioning of the office.

 

Responsibilities:

Assist Project Managers with administrative duties and proposal/project support as requested and maintain appropriate interpersonal relationships with employees, peers and clients;

Prepare and edit correspondence, communications, presentations and other documents; 

Liaise with internal staff at all levels;

Perform a wide range of diversified administrative functions including but not limited to answering the phone, photocopying, mail, couriers, filing and word processing;

Demonstrate a high level of expertise in Microsoft office and act as a resource to the office;

Assist members of the office in the development of forms and data display;

Drafting, proofreading and formatting correspondence, reports, presentations, proposals and other materials as assigned; 

Conserve staff time by reading, researching, and routing correspondence; drafting letters and documents; collecting information; initiating telecommunications; 

Process accounts payable invoices;

Accounts receivable tracking/updating as well as logging payment receipts; Time and expense entry for on-site personnel and approving of time; Travel arrangements.

 

Qualifications:

College training or equivalent experience;

5+ years of administrative experience in a professional work environment;

Intermediate to advanced computer skills, including MS Office

Excellent coordination and planning skills;

Excellent verbal and written communication skills;

Bilingual – French and English

Self-motivation, initiative and the ability to work effectively with all organizational levels; Quick learner;

Well organized with good interpersonal skills;

Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;

Can easily prioritize tasks, adapt to change, and work very well under pressure.

 

Why join us?



What we offer you?

 

  • Flexible work environment
  • Long term career development
  • Think globally, work locally

 

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

 

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

 


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