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Document Controller - Newcastle

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Date: Nov 10, 2022

Location: Newcastle, New South Wales, AU

Company: Hatch

Requisition ID: 84723 

Job Category: Administration/Support 

Location: Newcastle, New South Wales, Australia 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 


Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.


Hatch is looking for a Document Controller/Project Administrator. We pride ourselves on empowering our people, so if you are ready for a hands-on role working as part of a great team on challenging projects, then Hatch is the right place for you!


As the successful candidate, you will:


  • Assist all project functional groups with formatting, collating and quality checking project documentation;
  • Register, classify and transmit deliverables and other documents in the Electronic Data Management System(s) (EDMS) as required;
  • Maintain revision control, progress, and ease of access;
  • Receive, log, track, file and monitor vendor documents;
  • Support all project participants in complying with Hatch standards and any outlined specific client and project procedures for Document Management;
  • Upload/capture data on Client’s EDMS if required;
  • Run reports and analysis of data to review and ensure the accuracy of metadata in the EDMS;
  • Provide exceptional customer service to our clients, both internal and external;
  • Handover of documentation at the end of projects;
  • you are comfortable working in a fast-paced and professional project environment; and
  • May oversee small projects and assist team with project related issues.


You bring to the role:


  • Experience in an engineering environment;
  • Certificate or Diploma in Business Administration an asset;
  • Advanced Microsoft Office Applications and Adobe/PDF Xchange;
  • Experience with document management systems is an asset, i.e.  Aconex, TeamBinder, Sharepoint, ProjectWise, Scenario, Fusion;
  • Meticulous attention to detail; and
  • Excellent Interpersonal skills.


To be considered for these roles you must have current work rights in Australia (i.e. a permanent resident or citizen of Australia or eligible work visa).


Why join us?

What we offer you?


  • Flexible work environment
  • Long term career development
  • Think globally, work locally


Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.


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