Proposal / BD Coordinator

Requisition ID: 92289 

Job Category: Campus; Administration/Support; Energy 

Location: Niagara Falls, ON, Canada 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our energy expertise in the oil and gas sector comprises the entire value chain - upstream, midstream, and downstream; and in the power sector includes thermal, nuclear, waterpower, renewable, hybrid, transmission and distribution, and grid modernization. Join our vision of a low-carbon world and help make positive change!

Looking to take the next step in your career?

Hatch is seeking a motivated new graduate Proposal / Business Development (BD) Coordinator, to join the Power group at our Niagara Falls, ON office.

Come join a dynamic and high performing team, where creativity and diversity are valued.  The ideal candidate is a true team player with proven written communication skills.   

We are passionately committed to the pursuit of a better world through positive change. 

Under the leadership of the Business Unit Manager and Proposal Lead, the Proposal Coordinator will be responsible for assisting the Business Unit with all document management activities and other proposal administration tasks as required by the project teams.

As Proposal Coordinator, you will work to edit and design the finalized proposal document. You will also work to communicate the proposal in various ways, including graphic layouts and PowerPoint presentations, and work with the proposal team to ensure that deadlines are met.

In many situations, you will be working on multiple proposals at the same time.

As the successful candidate, you will:

• Coordinate and supervises the production and creation of marketing materials and proposals, utilizing highly developed organization, interpersonal and team building skills.
• Draft proposal portions such as introduction, company profile, overview, and cover letter.
• Create/update qualifications/business development material (project description sheets/project listings/CVs, etc.).
• Prepare the detailed proposal outline based on the requirements and criteria for evaluation.
• Perform ongoing maintenance of proposal template libraries, including updates of business development literature (i.e. Project Description sheets, project listings, CVs, etc.).
• Support proposal development with Subject Matter Experts (SMEs) and proposal team members.
• Maintain proposal development schedules, i.e. kick-off meeting, production meetings, proposal deadline, etc. Anticipate and resolve proposal challenges and problems.
• Coordinate Strategy Meeting conference calls.
• Regularly interact with senior executives to strategize opportunities, determine resources, relevant experience.
• Review all proposals for errors, grammar, punctuation, etc.
• Create template documents as well as entry and editing of boilerplate language and the integration of this boilerplate into draft documents (includes review, formatting and proofing).
• Ensure quality assurance and control of all documentation.
• Coordinate final production schedules for timely delivery.
• Assist project managers in the selection of appropriate marketing literature to be included in response to the Request for Proposals, Statements of Qualifications, Expressions of Interest, etc.
• Research archives of past projects and proposals for similar scopes in order to exemplify experience requirements.
• Print and assemble bids and proposals using office equipment and coordinate the delivery process for bids and proposals via UPS, courier, and/or hand-deliver bids.
• Synthesize proposal materials into final client ready package.
• Liaise with subconsultants and prime to coordinate proposal documentation.

You bring to the role:

• Bachelor's degree or Diploma in Business Administration, Marketing, Communication, English, or Journalism or related field.
• Ability to manage multiple projects and deadlines (required).
• Strong demonstrated written communication skills –with an ability to write in a variety of mediums as well as an ability to effectively speak to diverse constituencies and a keen eye for editing (required).
• Superb attention to detail (required).
• Ability to effectively work as a member of a team (required).
• Availability to work flexible hours, including evenings, weekends and holidays when deadlines deem necessary.

Competencies (knowledge, skill, attributes):

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, including English grammar and writing.
• Strong Microsoft Office skills.
• Must be able to manage multiple tasks at the same time/multi-task.
• Keen attention to detail and desire to learn new technologies.
• Self-starter attitude who needs minimal direction.
• Ability to prioritize work.
• Able to maintain consistency in editing and strive to continuously improve documentation by learning new techniques and proposing new ideas for improvement.
• Interest in working collaboratively with editing team, as well as other colleagues.
• Exceptional poise and professional demeanor.
• Maintain professional and courteous communication and timely responsiveness with internal and external customers via telephone and email.

Note: Applicants must submit a transcript (official or unofficial) upon application.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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