Executive Assistant

Requisition ID: 93647 

Job Category: Administration/Support 

Location: Perth, Western Australia, Australia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Based in Perth CBD, this position will suit an experienced Executive Assistant who is a self-starter, enjoys accountability and can work both autonomously and within a team environment.  The role has a primary focus on providing executive support to the Office Manager and leadership team, with additional responsibility for managing all aspects of day-to-day office administration.

The Perth office is filled with a diverse range of friendly and inclusive professionals who work collaboratively to achieve positive outcomes for our clients and the organization.

To be successful in this role, the ideal candidate will offer:

• Solid prior Executive Assistant experience 
• Previous experience with process improvement within a growing business
• Exceptional organisational skills in managing complex schedules, diary management, coordination and booking travel
• Advanced knowledge of Microsoft Office Package
• Previous experience working in an engineering or construction firm will be advantageous.
• Unrestricted working rights in Australia (permanent residency or citizenship).

Key responsibilities include:

• Providing effective, efficient and professional administrative support to the Office Manager and Leadership Team, as required 
• Booking travel for staff as required
• Effectively manage day to day office functions including dealing with supplies; maintenance; building management; safety; utilities
• Actively assist in creating a positive organisational culture through being proactive, professional and approachable
• Act as a central-point of contact for Management and Staff and develop strong relationships with all levels within the organisation
• Assist with coordination of Senior Executive and Board Member visits to Perth from our Headquarters in Canada
• Reconcile expense claims, credit card statements, purchase orders and accounts payable for the Office Manager
• Plan and coordinate Client and Staff functions in a highly organised fashion, within assigned timeframes and budgets
• Compiling monthly reports through the engagement with others and preparing these for Board quality submissions

Unsolicited resumes from recruitment agencies will not be accepted for this position.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Employee benefits include Salary Continuance Insurance, Paid Parental Leave Policy, Floating Public Holidays and Discretionary Additional Compensation Plan
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

#LI-RM1