Project Administrator

Requisition ID: 101643 

Job Category: Administration/Support 

Location: Perth, Western Australia, Australia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

We are currently seeking a Project Administrator to join our Document Management team in Perth. This role is ideal for a highly organised professional who thrives in a fast-paced project environment and enjoys supporting project teams through effective administration, documentation management, and stakeholder coordination. As a Project Administrator, you will play a critical role in supporting project delivery by coordinating administrative activities, maintaining project documentation, facilitating communication across stakeholders, and ensuring project processes and procedures are followed throughout the project lifecycle.

Key Responsibilities

• Provide administrative support to project managers and multidisciplinary project teams.
• Coordinate project meetings, communications, and stakeholder enquiries.
• Develop, maintain, and support project procedures, communication sites, and distribution matrices.
• Format, quality check, issue, and maintain project documentation in accordance with project standards.
• Manage document control activities, including filing, scanning, registration, and record management within EDMS and SharePoint systems.
• Train and support project team members in the use of document management systems, templates, and project procedures.
• Coordinate staff mobilisation, travel arrangements, site access requirements, inductions, medicals, and PPE requirements.
• Support functional leads with organisational planning, work plans, reporting, translations, and other project administration activities.

About You
You are a proactive and detail-oriented administrator with experience supporting large engineering, mining, infrastructure, or construction projects. You have exceptional organisational skills and can effectively manage competing priorities while maintaining a high level of accuracy. You are confident working with a variety of stakeholders, possess strong written and verbal communication skills, and are comfortable using Microsoft Office, SharePoint, and document management systems. Your ability to work independently, solve problems, and adapt to changing project requirements will see you succeed in this role. Experience working on large-scale engineering projects and a strong understanding of project administration and document control practices will be highly regarded.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Global project exposure across complex, impactful industries
• Strong focus on career growth, learning and mentorship
• Collaborative, values-driven culture focused on innovation and excellence

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

Hatch holds an innovate reconciliation action plan and we encourage Aboriginal and Torres Straight islanders to apply. As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a collaborative workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request. We are managing this recruitment process directly and are not accepting unsolicited resumes from recruitment agencies.