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Facilities Coordinator

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Date: Jun 21, 2022

Location: Pittsburgh, PA, US

Company: Hatch

Requisition ID: 63444 

Job Category: Administration/Support 

Location: Pittsburgh, PA, United States 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.


Hatch is seeking a Facilities Coordinator in Pittsburgh, PA. The Facilities Coordinator will be responsible for meeting with managers or supervisors to review the options and determine the best solution regarding space management, planning, and coordination of facilities operations for Hatch offices throughout the USA.



  • Provide assistance to employees as required.
  • Meet with office leadership to review the options and determine the best solution regarding space management for the business units or projects. 
  • Meet with HR and office leadership with regards to employee placement within their respective units/projects when a location change is required.



  • Maintaining a safe and clean environment. Available 24/7 with direct communication with office leadership.  This also includes the Landlord Representative for emergencies.
  • Daily office Walk Through Checklist completed at the start of day: Comprehensive Checklist
  • Report or correct any non-conformances on checklist to office leadership or Landlord when appropriate.
  • Communication to the office of any notices affecting access to the building by the Landlord.
  • Any Emergency needs to be reported to office leadership that may affect the Business and Landlord.
  • Record Storage (Iron Mountain, etc.)
  • Co-ordination of moves within or between company buildings.
  • Prepare move checklists.
  • Provide Monthly headcount reports to the Global Facilities team.
  • Send out emails to employees affected by moves (distribution list).
  • Coordinate movers to complete the moves.
  • Coordinate with IT for any office requirements.
  • For unit moves with greater volume than appropriate for in-house facility representatives, an outside moving company is called and supervised. Including weekends, when applicable.
  • Update and maintain floor plan using AutoCAD. 
  • Prepare Yearly Capital budgets for spending and recommendations.
  • Obtain approval for Capital Expenditure as required.
  • Obtain purchase orders from Global Facilities.
  • Receive, review and process invoices from vendors as needed
  • Assist with US Facilities Manager in setting up national accounts for office services with vendors when needed.
  • Work with the office cleaners to ensure the office environment is always clean and tidy and all janitor equipment is stored.
  • Contact and set up appointments with contractors for Facility’s needs.
  • Ensure all contractors on site follow Hatch’s Safety procedures as well as local bi-laws.
  • Adhere to all Facilities procedures in place.
  • Assist the local Health and Safety committee members with monthly building inspections.
  • Responsible for the operation and maintenance of the security access cards.
  • Report to Facilities Manager – US Region on requirement for additional space and coordinate all required information for such expansion
  • Communicate with the landlord on any maintenance, repair or new construction as needed.
  • Other duties as required.
  • Maintain parking pass registration. 



  • Outstanding client relationship management skills.
  • Maintain a positive attitude when under direct stressful situations.
  • CAD skills are a bonus
  • Ability to contribute to the overall operation of the Facilities Team.
  • Strong project management skills.
  • Problem solving skills.
  • Strong oral and written communication skills.
  • A strong sense of personal responsibility, as well as good time management and organizational skills.
  • Flexibility and adaptability.



  • Community College Diploma or relevant work experience in Facilities; Excellent capability with MS Office (Word, Excel, Outlook)





Why join us?

What we offer you?


  • Flexible work environment
  • Long term career development
  • Think globally, work locally


We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

Nearest Major Market: Pittsburgh

Job Segment: Facilities, Administrative Assistant, Communications, Marketing Communications, Drafting, Operations, Administrative, Marketing, Engineering