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Facilities Manager

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Date: Dec 23, 2021

Location: Pittsburgh, PA, US

Company: Hatch

Requisition ID: 47122 

Job Category: Administration/Support 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

 

Hatch is seeking a Facilities Lead in Pittsburgh, PA. The Facilities Lead will be responsible for meeting with managers or supervisors to review the options and determine the best solution regarding space management, planning, and coordination of facilities operations for Hatch offices throughout the USA.

 

ROLE OVERVIEW:

  • Provide assistance to employees as required.
  • Meet with PDG-office Director to review the options and determine the best solution regarding space management for the business units or projects. 
  • Meet with HR, PDG-Office Director and Discipline Leads with regards to employee placement within their respective units/projects when a location change is required.

 

RESPONSIBILITIES:

  • Maintaining a safe and clean environment. Available 24/7 with direct communication with Managing Director and PDG Director.  This also includes the Landlord Representative for emergencies.
  • Daily office Walk Through Checklist completed at the start of day: Comprehensive Checklist
  • Report or correct any non-conformances on checklist to PDG-Director or Landlord when appropriate.
  • Communication to the office of any notices affecting access to the building by the Landlord.
  • Any Emergency needs to be reported to MD/PDG Director that may affect the Business and Landlord.
  • Record Storage (Iron Mountain, etc.)
  • Co-ordination of moves within or between company buildings.
  • Prepare move checklists.
  • Provide Monthly headcount reports to the Global Facilities team.
  • Send out emails to employees affected by moves (distribution list).
  • Coordinate movers to complete the moves.
  • Coordinate with IT for any office requirements.
  • For unit moves with greater volume than appropriate for in-house facility representatives, an outside moving company is called and supervised. Including weekends, when applicable.
  • Update and maintain floor plan using AutoCAD. 
  • Prepare Yearly Capital budgets for spending and recommendations.
  • Obtain approval for Capital Expenditure as required.
  • Obtain purchase orders from Global Facilities.
  • Receive, review and process invoices from vendors as needed
  • Assist with US Facilities Manager in setting up national accounts for office services with vendors when needed.
  • Work with the office cleaners to ensure the office environment is always clean and tidy and all janitor equipment is stored.
  • Contact and set up appointments with contractors for Facility’s needs.
  • Ensure all contractors on site follow Hatch’s Safety procedures as well as local bi-laws.
  • Adhere to all Facilities procedures in place.
  • Assist the local Health and Safety committee members with monthly building inspections.
  • Responsible for the operation and maintenance of the security access cards.
  • Report to Facilities Manager – US Region on requirement for additional space and coordinate all required information for such expansion
  • Communicate with the landlord on any maintenance, repair or new construction as needed.
  • Other duties as required.
  • Maintain parking pass registration. 

 

SKILLS/ATTRIBUTES:

  • Outstanding client relationship management skills.
  • Maintain a positive attitude when under direct stressful situations.
  • CAD skills are a bonus
  • Ability to contribute to the overall operation of the Facilities Team.
  • Strong project management skills.
  • Problem solving skills.
  • Strong oral and written communication skills.
  • A strong sense of personal responsibility, as well as good time management and organizational skills.
  • Flexibility and adaptability.

 

QUALIFICATIONS:

Community College Diploma or relevant work experience in Facilities; Excellent capability with MS Office (Word, Excel, Outlook)

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


Nearest Major Market: Pittsburgh

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