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Project Support Coordinator

Date: Aug 12, 2019

Location: Richards Bay, KwaZulu-Natal?, ZA

Company: Hatch

Requisition ID: 20719 

Job Category: Administration/Support; Construction 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Project Support Coordinator
 
Responsibilities:

  • Coordination of meetings (venue, logistics, refreshments) on request
  • Minute taking  (typing and distribution of meeting minutes
  • Executing and coordination of travel arrangement
  • Managing of the  Office filing Structure
  • Provide overall office support (facilities / finance/ general administration as required )
  • Ensuring all relevant documentation is filed in hard copy and electronic copy
  • Maintaining the folder structure on the electronic filing system
  • Managing the diary of the Director ( other Senior Managers)
  • Assisting with day to day activities required by the office  ( general administrative duties )
  • Management of Specifications / Procedures
  • Ensure all documentation is routed through the correct Document Management process
  • Assisting with the formatting / layout of Reports
  • Presentation layout and design, including PowerPoint slide generation
  • Ensuring all outgoing documentation are in the correct format
  • Liaison with clients and all service providers and Hatch employees in various locations
  • Assisting with the drafting of letters, memo’s, reports, etc
  • Coordination of the expense claims of the Team
  • Assisting with the Document Management process
  • Receptionist duties ( receiving visitors / access cards etc)
  • Answering of office telephones etc
  • Assist with Document Control duties
  •  

Essential Requirements:

  • 5 – 8 years experience in a related environment
  • Diploma or Degree ( preferable)
  • Good interaction with client
  • Good written and verbal communication skills
  • Attention to detail
  • Good problem solving / Conflict management skills
  • Good organizational skills
  • Ability to stay calm under pressure
  • Self starter
  • Able to work independently 

 

NB: Must be willing to work at other Hatch offices / sites (regionally) if required.

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


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