Sourcing Specialist

Requisition ID: 98724 

Job Category: Procurement; Project Management 

Location: Shanghai, 31, China 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Role Title:

Sourcing Specialist

Reports To:

Procurement Manager

1. Summary

The Sourcing Specialist, in close co-operation with the global engineering team and procurement team, is essential to support Hatch global projects for China sourcing activities. The Sourcing Specialist will be responsible for identifying reliable suppliers, conducting supplier prequalification, managing the RFQ process (If required) and managing the end-to-end procurement process for products manufactured in China. The Sourcing Specialist will act as the bridge between global project team and Chinese suppliers to ensure cost-efficiency, and timely delivery.

2. Key Responsibilities

• Supplier Identification & Evaluation: Research and identify potential manufacturers and suppliers in China that align with our product requirements and quality standards.
• Liaison with Package Coordinator to obtain and verify technical specifications, with the Planner to verify lead times and delivery dates and with Logistics to assure cost effective and practical Incoterms
• If required, preparation of Commercial Bid documents (including contractual terms and conditions, delivery requirements, quality/inspection requirements and other documents related to the scope of supply, etc.), and issuing of Bid Documents to Bidders from an approved Bidder’s List
• If required, manage the bidding process by:
• Managing the prequalification and selection of bidders
• Prepare and issue Bidders List and coordinate approval process
• Supervise and maintain the confidentiality and integrity of the bid process. Log bid questions and responses and issue addenda as required. Purchasing Agent must be the ONLY point of contact during the bid process from RFQ until award. All queries must go through procurement
• Coordinate technical evaluations and conduct commercial evaluations, use of proper Incoterms, payment terms/milestones including clarifications and/or negotiations
• Review supplier comments of General terms and conditions and incorporate Special terms and conditions, as required
• Responsible to meet schedule milestones for Bid-Evaluate-Award cycles
• Prepare and issue Recommendation to Award including its approval.
• If required, prepare and issue a Letter of Award to Supplier
• If required, prepare and issue Purchase Order for execution
• Expedites all project equipment/materials in accordance with the expediting plan
• Ensure that the data for reporting is complete and accurate
• Coordination of information relating to packing lists and delivery documentation including any documentation required for export purposes
• Ensure all relevant release documentation is issued as per the Project Execution Plan (PEP)
• Interface with client and project members regarding expediting issues
• Coordination and communication with supplier and internal disciplines using iPas MP or other forms of reporting to maintain project schedules and prevent any delays
• Monitor supplier engineering and manufacturing schedules to ensure schedule is maintained and pro-actively manage any possible delays
• Coordinates with Vendor Quality Surveillance (VQS) to ensure the scheduled inspections are performed timely and NCR’s when produced are handled efficiently to avoid any delays to the schedule
• Handover to logistics to facilitate delivery as per the purchase order pending on Incoterms conditions specified in the purchase order.

3. Qualifications and Experience

Essential

• 5-10 year experience.
• Global Procurement Chain experience, specifically the acquisition of capital equipment/materials
• A firm understanding of procurement processes and corporate governance principles
• Knowledge of Incoterms, freight forwarding and other activities related to local and global purchasing and movement of equipment/materials across borders
• Good understanding of applicable legislation including taxes and industry specific exemption
• High degree of technical aptitude and familiarity with various materials, fabrication processes and supply items
• Multi-discipline knowledge/awareness
• Know and comply with all regulations and legislative requirements
• Proven track record in a similar position
• Excellent understanding of project execution, especially materials management and scheduling.
• Fluent English both oral and written

Preferred

• A firm grasp on current (and possibly historic) intelligence related to local and global markets for Mining and Metal industry relevant equipment/materials.
• Relevant engineering background

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.