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Document Controller/Project Administrator

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Date: Nov 20, 2022

Location: Sydney, New South Wales, AU

Company: Hatch

Requisition ID: 64622 

Job Category: Administration/Support 

Location: Sydney, New South Wales, Australia 

With over six decades of business and technical experience in the miningenergy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.


We're at the forefront of our clients' digital transformation journey, successfully implementing emerging digital services into our clients' projects and operations that unlock a step change in their performance. Join the team to improve project outcomes, leverage the digital twin, deliver systems integration and interoperability, and support decision-making, autonomous execution, and integrated operations and performance centers.

Hatch is looking for a Document Controller/Project Administrator. As the successful candidate, you are comfortable working in a fast-paced and professional project environment.  We pride ourselves on empowering our people, so if you are ready for a hands-on role working as part of a great team on challenging projects, then Hatch is the right place for you!


As the successful candidate, you will:

  • Assist all project functional groups with formatting, collating and quality checking project documentation;
  • Register, classify and transmit deliverables and other documents in the Electronic Data Management System(s) (EDMS) as required;
  • Maintain revision control, progress, and ease of access;
  • Receive, log, track, file and monitor vendor documents;
  • Support all project participants in complying with Hatch standards and any outlined specific client and project procedures for Document Management;
  • Upload/capture data on Client’s EDMS if required;
  • Run reports and analysis of data to review and ensure the accuracy of metadata in the EDMS;
  • Provide exceptional customer service to our clients, both internal and external;
  • Handover of documentation at the end of projects; and
  • May oversee small projects and assist team with project related issues.


You bring to the role:

  • Experience in an engineering environment;
  • Certificate or Diploma in Business Administration an asset;
  • Advanced Microsoft Office Applications and Adobe/PDF Xchange;
  • Experience with document management systems is an asset, i.e.  Aconex, TeamBinder, Sharepoint, ProjectWise, Scenario, Fusion;
  • Meticulous attention to detail; and
  • Excellent Interpersonal skills.


To be considered for these roles you must have current work rights in Australia (i.e. a permanent resident or citizen of Australia or eligible work visa).


Why join us?


What we offer you?


  • Flexible work environment
  • Long term career development
  • Think globally, work locally

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.

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