Share this job

Jr. Procurement Agent

Apply now »

Date: Dec 25, 2021

Location: Tampa, FL, US

Company: Hatch

Requisition ID: 49153 

Job Category: Procurement 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

The Jr. Procurement Agent is involved in the project from the initiation phase until the closing of the Purchase Order or Contract. The Jr. Procurement Agent is the custodian of all pre-award activities related to the purchase of project materials/equipment and services (including engineered, standard [commercial off-the-shelf] and bulk items). Duties include clarifying/negotiating the commercial terms and conditions, proper Incoterms, payment terms/milestones relating to purchase orders and contracts as well as preparing and issuing the purchase order or contract for execution.

In summary, the Jr. Procurement Agent is responsible for managing the bidders’ selection, bidding process, evaluation and recommendation, as well as the award process, thereby maximizing efficiencies and minimizing risk related to financial and schedule performance.

 

Key Responsibilities

  • Liaison with Package Coordinator to obtain and verify technical specifications, with the Planner to verify lead times and delivery dates and with Logistics to assure cost effective and practical Incoterms
  • Preparation of Commercial Bid documents (including contractual terms and conditions, delivery requirements, quality/inspection requirements and other documents related to the scope of supply, etc.), and issuing of Bid Documents to Bidders from an approved Bidder’s List
  • Manage the bidding process by:

                   Managing the prequalification and selection of bidders

                   Prepare and issue Bidders List and coordinate approval process

                   Supervise and maintain the confidentiality and integrity of the bid process. Log bid questions and responses and issue addenda as required. Purchasing Agent must be the ONLY point of contact during the bid process from RFQ until award. All

                   queries must go through procurement

                   Coordinate technical evaluations and conduct commercial evaluations, use of proper Incoterms, payment terms/milestones including clarifications and/or negotiations

                   Review vendor comments of General terms and conditions and incorporate Special terms and conditions, as required

                   Responsible to meet schedule milestones for Bid-Evaluate-Award cycles

                   Prepare and issue Recommendation to Award including its approval.

  • If required, prepare and issue a Letter of Award to Vendor / Contractor
  • Prepare and issue Purchase Order for execution
  • Handover to Expeditor for standard and bulk packages and/or Purchasing Administrator for major packages.
  • If a Contract, handover to Contract Administrator for contract execution.

 

Qualifications and Experience

Essential

  • Associates Degree
  • Organizational skills
  • Attention to detail
  • Adaptability to new environments
  • Willingness to learn and apply new skills
  • Diligent work ethic
  • Business ethics

Preferred

  • Bachelors Degree
  • 1-3 years’ experience in business or technical field

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


Nearest Major Market: Tampa

Job Segment: Procurement, Supply, Inspector, Buyer, Contract Manager, Operations, Quality, Legal