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Facilities Assistant - Vancouver

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Date: Sep 16, 2021

Location: Vancouver, BC, CA

Company: Hatch

Requisition ID: 43464 

Job Category: Administration/Support 

 

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

 

Our Vancouver office has an excellent opportunity to join our facilities team. The successful candidate will provide administrative and operational support to the Facilities department and Vancouver office.

 

Responsibilities:

  • Assist the facilities manager as required including monitoring and resolving facilities tickets and supporting a variety of facilities tasks and projects as required
  • Administrative tasks including:
  • Filing and data entry
  • Coding and processing vendor invoices
  • Maintain office supply inventory including general office supplies and kitchen supplies and re-stocking as required
  • Responsible for managing PPE inventory and assisting employees with their PPE requirements
  • Daily reception coverage
  • Collect mail and distribute in the office
  • Fleet (vehicle) maintenance
  • Coordinate vehicle service requests with receptionist
  • Perform weekly vehicle checks on pool vehicles
  • Monitor daily boardroom use
  • Catering management for both internal and external meetings
  • Liaising with caterers for catering orders, deliveries etc.
  • Preparing the meeting space for catering set-up and cleaning afterwards
  • Placing 310-Maxx tickets for repairs etc.
  • Partnering with other shared services teams (Human Resources and IT) in onboarding process to ensure all new staff requirements are actioned in a timely manner

 

Qualifications and Experience:

  • High school diploma and equivalent work experience
  • Excellent organizational, interpersonal, and communication skills
  • Ability to manage and prioritize multiple tasks in a fast-paced environment
  • Customer service experience
  • Ability to work both independently, as well as on a team
  • Ability to communicate politely and effectively in person, in writing, and on the telephone
  • Ability to lift up to 60 pounds
  • Ability to bend and stand for long periods of time
  • Highly proficient in Microsoft Office

 

Preferred:

  • Previous experience working in an engineering consultancy firm is an asset
  • Previous experience working in a facilities role is an asset
  • Experience in Zendesk is an asset
  • Ability to work flexible hours on an ad-hoc basis

#LI-MG1

 

 

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 


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