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Site Senior Project Controls Manager

Date: Mar 16, 2019

Location: Winnipeg, MB, CA

Company: Hatch

Requisition ID: 19826 

Job Category: Project Controls 


With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

The Site Project Controls Manager is responsible for the overall delivery of Project Controls; including, Planning and Scheduling, Estimating, Cost Management, EPCM Control, Project Accounting, Trend and Change Management, Progress Measurement (EVM System) and Evaluation and Project Reporting. The Project Controls Manager assures Hatch procedures and best practices are applied to the project, as appropriate, and recommends changes where required.

Managing the Project Control resources allocated to the project by leading and directing sub-ordinates so that they are motivated and have access to the required resources in order to meet the work objectives set for them. Manage and mentor Project Controls team to ensure that staff has an understanding of what is expected of them and has the necessary skills to execute the requirements. Identification training and development requirements for staff and ensure skills development takes place.

Key Responsibilities


  • A strong personal commitment to safety
  • Personal responsibility for safety incident reporting
  • Behavioral-based safety ethos to be embraced
  • Personal responsibility for stopping any unsafe behavior as and when it occurs, and thereafter reporting the safety incident so that corrective action may be obtained
  • Familiarization with Hatch safety processes, protocols and procedures.


Set-up Planning and Feasibility Study (FEL3) data verification and

  • Review FEL3 report, The Prime contract (accepted proposal), the Project schedule (levels 1,2 and3) and the FEL3 tollgate guidelines
  • Verify set-up requirements and Request missing information from Project Manager
  • Select standard project procedures and coordinate modifications/additions with Regional / Global Practice Lead and confirm project procedures list
  • Prepare set-up plan, assign project controls staff, conduct project controls kick-off meeting and commence set-up
  • Confirm progress measurement and earned value methodology and initiate progress reporting. Verify project controls execution plan, trend gaps and distribute to Project Manager.
  • Establish project controls baselines of cost and schedule
  • Confirm project authority delegation matrix and once approved by Project Manager, distribute via document control as per distribution matrix
  • Confirm change management philosophy
  • Confirm periodic reporting and meeting requirements including the content, format and frequency. Publish the project reporting calendar showing cut-off dates, submission due dates and issues dates.
  • Initiate periodic reporting.

FEL 4 EPCM estimate verification

  • Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, open project with standard time charge codes for the set-up phase
  • Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, conduct EPCM estimate kick-off meeting to confirm FEL 4 EPCM hours estimate
  • Start EPCM estimate review by all functions to confirm EPCM services scope
  • Verify project level 1and2 schedules and estimate FEL4 project controls and management hours
  • Assemble FEL 4 estimated hours and verify EPCM cost estimate
  • Consolidate (hours) information and update existing staffing plan
  • Include EPCM commissioning cost as part of project indirect estimate, once Commissioning Manager has verified FEL4 commissioning hours
  • If EPCM estimate is within proposal budget (as approved by Project Manager), open required charge codes for FEL4 and manage and report EPCM status (using the proposal as a baseline).


Project controls set-up

  • Attend project kick-off meeting
  • Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, conduct project controls kick-off meeting
  • Proceed with project based on existing FEL3 setup
  • FEL3 data verification and set-up planning (capital cost estimate to be approved and schedule levels 1 and 2 to be baselined)
  • Project coding, project controls systems set-up and reporting verification
  • Set up project cost and schedule baselines.


Project coding, project control systems set-up and reporting verification

  • Identify project controls systems requirements
  • Using CBS (Commodity Breakdown Structure) - ex Estimator - confirm project coding and distribute to team
  • Populate control systems with project coding
  • Test systems, verify reporting format and layout and confirm data


Definitive capital cost estimating

  • Review and approve the definitive capital cost estimate plan (as developed by the Estimator)
  • Ensure provision of project schedule (levels 1,2and3) for gate review in order to approve definitive capital cost estimate plan by client/Project Manager
  • Using confirmed prime contract scope, owner's cost, staffing plan and definitive cost estimate; analyze EPCM performance and prepare detailed forecast of remaining work
  • Issue definitive estimate report via document control, once approved by client/Project Manager.


Project progress and performance measurement - EVM

  • Obtain all input data; i.e. construction: staffing plan; commissioning: staffing plan; procurement: staffing plan and package register; engineering: staffing plan, facilities description, EWPs, deliverables list; project management: staffing plan and PEP
  • Project progress measurement and earned value
  • Project KPI monitoring and reporting


EPCM services progress and performance measurement

  • Confirm Level 3 baseline Schedule and release final time charge codes


  • Open required charge codes for FEL4 - manage and maintain and release interim time charge codes.

Construction progress and performance measurement

  • Establish Construction Work Packages within its quantities and hours to develop the EVM System for Construction Progress
  • Confirm project coding and distribute to team


Project progress measurement and earned value

  • Review progress measurement and earned value reports, produced by Cost Controller and issue. Evaluate progress and provide write-up for monthly progress report


Project trend and change management

  • Agree baselines with client
  • Confirm change management philosophy
  • Project forecast change and trend management
  • Project baseline change management.


Project KPI monitoring and reporting

  • Using project drivers and KPIs and client requirement specifications (ex. Project Manager), measure, monitor and report project KPIs and issue to Project Manager to implement improvement processes, as necessary.

Project periodic status reports

  • Confirm periodic status reporting requirements, content, format and issue date
  • Initiate, prepare and submit periodic (daily, weekly, monthly, flash) reporting
  • Using trend/PCN register, EPCM progress report, schedule and updated budget, commitment, forecast, payment and cost statements; evaluate progress and provide write-up for monthly progress report
  • Once monthly status report has been finalized and issued, prepare and coordinate monthly progress review meeting with client.

Project Accounting

  • Work with client to establish project accounting requirements including approvals, payment and funding processes and reporting requirements



  • 5 years relevant post graduate experience in managerial position and a minimum of 15 years’ experience in a project environment with detailed knowledge of Estimating, Cost Control, Planning, and Quantity Surveying
  • Experience in high valued, multi-discipline EPCM environment projects from inception to close out

Knowledge in the following disciplines:

  • Estimating – Understanding on the fundamentals of estimating and the ability to review total Project and Change Notice estimates to ensure accuracy of estimated costs for the scope of work at hand
  • Cost Control – Ability to understand composite Project budgets, forecasting final costs and the control of the budget i.e. Commitment and Actuals. Full management of Project Trends and Changes to determine legitimacy and estimated impact to project schedule and budget. Management of the usage of Project Allowances i.e. Contingency, Escalation and Forex. Cash-flow monitoring.
  • Planning & Scheduling – Ability to read and understand Project Schedules to ensure a true reflection of the Project progress and forecasted dates. Ability to verify impact of Project Changes to Project Schedule.
  • Quantity Surveying – Knowledge of Quantity Surveying principals and Standard Systems of Measurement. Ability to verify progress payments, final invoices, escalation and Forex calculations.



  • Post graduate qualifications in Management or other professional certification
  • Experience in the establishment of reporting standards, formats and frequency
  • Experience in the, consolidated preparation, collation and presentation of project, financial and other reports
  • Knowledge of EPCM principals, and the ability to interpret and verify Incentive agreements
  • General Construction knowledge together with the understanding on the fundamentals of engineering models and construction drawings
  • Possesses strong personal computer skills (MS Office package).
  • Ability to work under pressure and a key factor is that the incumbent is deliverables driven
  • Interpersonal skills, especially the ability to deal with people, staff and stakeholders at different level of seniority
  • Broad business acumen including risk assessment and management
  • Well-developed communication and presentation skills



We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation. 

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